FAQs about I.C.E.'s Health and Safety Policy

I.C.E. will continue to adjust its health and safety protocols on an ongoing basis based on recommendations from the CDC and local authorities. Last update 8/24/2021.

I.C.E. Protocols

As of August 24, our health and safety policy requires all attendees, speakers, exhibitors and support staff, to:

  • Be fully vaccinated against COVID-19 and provide proof of vaccination or receive a negative COVID-19 test result within three (3) days of Monday, November 15, 2021
  • Wear a face mask indoors during the full duration of the I.C.E. Exchange, with the exception of removing face masks while actively eating or drinking
  • Follow I.C.E’s policies regarding social distancing and personal protection. These policies might evolve over time as new data becomes available. We will keep you informed of any changes to attendee expectations.
  • Evaluate your health each morning before committing to joining the day’s activities.

Attendees are asked to follow relevant guidance by the CDC, WHO, state of Tennessee, Davidson County, and city of Nashville as well as adhere to government issued travel restrictions and guidance.

Prior to traveling, attendees will be asked to evaluate their own health and that of the people they are in close contact with and to stay home if feeling sick.

COVID-19 Agreement

By registering for the I.C.E. Exchange, you are acknowledging that any interaction with the general public poses an elevated risk of being exposed to COVID-19. You further acknowledge that you will undertake all measures to protect your own health and well-being and those of others in attendance at the 2021 I.C.E. Exchange, such measures include (a) maintaining social distance; (b) washing/sanitizing hands frequently; (c) adhering to Centers for Disease Control guidelines, and laws, ordinances and mandates in the locale of the conference; and (d) following Institute for Credentialing Excellence (I.C.E.)’s published COVID-19 safety guidelines for the event.  By attending the 2021 I.C.E. Exchange, you and any guests voluntarily assume all risks related to exposure to COVID-19 and agree not to hold the Institute for Credentialing Excellence (I.C.E.); Renaissance Nashville Hotel; SmithBucklin Corporation or any of their affiliates, directors, officers, employees, agents, contractors, or volunteers liable for any illness or injury.

Recommendations to Review Prior to Travel

In light of the ongoing spread of COVID-19, individuals who fall within any of the categories below should reconsider their attendance at the I.C.E. Exchange. By attending the event, we ask you to certify that you do not fall into any of the following categories:

     1. Individuals who currently or within the past fourteen (14) days prior to Monday, November 15 have experienced any symptoms associated with COVID-19, which include fever, cough, and shortness of breath among others;

     2. Individuals who have traveled at any point in the past fourteen (14) days prior to Monday, November 15 either internationally or to a community in the U.S. that has experienced or is experiencing sustained community spread of COVID-19; or

     3. Individuals who believe that they may have been exposed to a confirmed or suspected case of COVID-19, or have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment.

Participants and volunteers agree to self-monitor for signs and symptoms of COVID-19 (symptoms typically include fever, cough, and shortness of breath) and contact I.C.E. if they experience symptoms of COVID-19 within 14 days after the event concludes.

FAQs about Masks and Vaccines

Are masks required at the 2021 I.C.E. Exchange?

Yes, masks are required to be worn at all times regardless of vaccination status. The only situations where it is permitted to take off your mask is while actively eating or drinking, or while in a room absent of any other individuals.

Our meeting location does provide for easy access to outdoor space so there are opportunities to step outside if you need a break.

Do I have to be fully vaccinated to attend the 2021 I.C.E. Exchange?

For public health and safety reasons, everyone attending the 2021 I.C.E. Exchange in person will agree to comply with all health, safety, and distancing guidelines and must be either (1) fully vaccinated for COVID-19 before arriving on-site, or (2) submit a negative COVID-19 test within 72 hours of the start of the conference (Monday, November 15, 2021).

More information will be released on how and where to submit this information prior to your arrival in Nashville.

What does fully vaccinated mean?

A person is considered fully vaccinated two weeks after their second dose in a 2-dose series, such as Pfizer and Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s vaccine.

Do I need the booster shot to attend?

No, it is not required that you have received a COVID-19 booster shot prior to the 2021 I.C.E. Exchange. Proof of vaccination will rely on receiving either a 2-dose series, such as Pfizer and Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s vaccine.

I cannot receive the vaccine due to religious or health-related reasons. Can I still attend the in-person 2021 I.C.E. Exchange?

Yes, if you are unable to meet the vaccine requirement, then you must submit a negative COVID-19 test within 72 hours of the start of the conference (Monday, November 15, 2021). More information will be released on how and where to submit this information prior to your arrival in Nashville.

Will I need to provide proof of my vaccination status or a negative COVID-19 test?

Yes, you will need to provide proof of your vaccination status or a negative COVID-19 test at registration prior to receiving your conference materials. I.C.E. will be partnering with an outside organization to register attendee vaccination status or COVID-19 test results.

More information will be provided on how to complete your vaccine or test result validation.

If I am fully vaccinated, do I also need to provide a negative COVID-19 test?

No, if you have submitted proof of vaccination I.C.E. will not require a negative COVID-19 test in addition to the vaccination.

Will I be able to take a COVID-19 test on-site?

I.C.E. will not have a testing facility onsite at the hotel, however we will have a list of nearby rapid test locations should anyone require a test.

Will I.C.E. be providing masks?

We encourage attendees to bring their own masks for the duration of the conference. However, the hotel and I.C.E. staff will have additional masks available by request.

Who do the new registration rules refer to?

The registration rules apply to all in-person attendees, speakers, sponsors, exhibitors, support staff and I.C.E. staff, regardless of registration date.

I registered before August 24, 2021 when the new registration rules were published. Do I have to abide by the revised rules?

Yes, all in-person attendees, speakers, sponsors, exhibitors and staff, regardless of your registration date, are required to abide by the current registration rules and/or any updated registration rules that are in place by November 15, 2021.

If you have questions regarding your registration, please contact registration@credentialingexcellence.org.

How will I.C.E. be enforcing the registration rules?

Everyone attending the 2021 I.C.E. Exchange in person must agree to comply with all health, safety, and distancing guidelines and must comply with the vaccine, testing, and mask requirements (as per the COVID-19 Acknowledgement completed by all attendees during registration). Attendees will be required to provide proof of COVID-19 vaccination or a negative COVID-19 received within 72 hours of November 15, 2021, in order to attend the conference.

What to Expect from I.C.E.

  • Enforcement of the attendance safety policy listed above with the use of a third-party verification system
  • Contactless check-in when you arrive at the Exchange
  • Best practices for meal delivery
  • A new approach to the Exchange schedule, allowing for less congestion at key time periods and options for attending general sessions
  • A dedication to crowd density and social distancing measures
  • Distanced seating in education rooms and larger theatres
  • Distanced Innovation Hall for meeting with industry partners
  • Widespread availability of hand sanitizer
  • Room cleaning between sessions

CDC Guidance

The Centers for Disease Control and Prevention (CDC) has a checklist of standard protocols to follow while traveling to help prevent the spread of the coronavirus:

  • Clean your hands often
  • Avoid touching your eyes, nose and mouth
  • Wear a face covering in public
  • Cover coughs and sneezes

 When you travel, please follow the standard protocols that have been implemented to prevent the spread of the coronavirus.

Visit the CDC website for guidance on travel within the United States. Attendees traveling from outside of the United States can see here.

Visit the CDC website for guidance on activities for vaccinated individuals for more information. I.C.E. will continue to monitor recommendations from the CDC, state of Tennessee, city of Nashville, and Renaissance Nashville Hotel regarding mask wearing and other safety procedures.

Air Travel

Your airline is the best source for personal safety protocols at the gate and on the airplane.  Be sure to visit your airline website the week you are traveling and sign up for notifications related to your trip.  The Nashville International Airport website has a Coronavirus Information page that is updated with information about what they are doing and what travelers should expect when arriving and departing from Nashville. 

Hotel Stays

The Marriott International's family of brands has implemented a multi-pronged approach to meet the health and safety requirements of their "Commitment to Clean" standards. Read their full list of safety protocols. The Renaissance Nashville Hotel's What to Expect program that ensures another level of health and safety protocols for guest rooms, housekeeping, public areas, food and beverage and amenities like fitness centers. 

Health and safety measures implemented by the Renaissance Nashville Hotel prior to the event are subject to change. Any violations of the I.C.E. Protocols  may result in prohibiting entry to event or removal from the event.