Exhibitor Updates
SCAM ALERT
Unfortunately, every year I.C.E. is alerted to various scams related to the I.C.E. Exchange. You should only be contacted by authorized representatives from I.C.E. regarding the I.C.E. Exchange. Official communications will be sent via emails with the credentialingexcellence.org domain unless noted otherwise by I.C.E. in exhibitor newsletters and on the conference website. If you receive any suspicious communication, please contact I.C.E. immediately and share as much detail as possible (name, contact information, organization).
Types of scams you may receive:
- Phone calls: Individuals pretending to want to confirm your exhibitor details to gain confidential information
- Hotel Bookings: Individuals trying to book your team in a hotel block.
Contacts we are aware of:
IMPORTANT DATES
|
Deliverables
|
Launch
|
Deadline
|
|
Certificates of Insurance (COI)
|
Once contract is executed
|
Friday, September 18
|
|
Exhibitor Harvester (portal to upload promotion information)
|
August 2026
|
Friday, September 25
|
|
Registration & Housing
|
June 2026
|
Friday, September 25
|
|
Exhibitor Services Kit
|
August 2026
|
|
|
Pre-Show Attendee List*
|
Monday, September 28
|
|
|
Post-Show Attendee List*
|
Monday, November 2
|
|
*Only available to exhibitors/sponsors who included in their package
INNOVATION HALL
The Innovation Hall will be located in the Exhibition Hall A at the Rhode Island Convention Center. Please note the exhibit hall hours* below to plan your time at the conference:
|
Exhibitor Move In
|
|
|
|
|
Monday, October 19 8:00 am – 5:00 pm
|
|
|
| |
|
|
|
|
Show Hours
|
|
|
|
|
Monday, October 19
|
6:00 pm – 7:15 pm
|
Welcome Reception
|
| |
|
|
| |
|
|
|
|
Tuesday, October 20
|
7:00 am - 8:00 am
|
Breakfast
|
|
|
|
9:30 am - 10:00 am
|
Coffee Break
|
|
|
|
11:30 am - 1:00 pm
|
Lunch
|
|
|
|
3:30 pm - 4:15 pm
|
Coffee Break
|
|
|
|
5:30 pm - 6:30 pm
|
Innovation Happy Hour
|
| |
|
|
|
|
Wednesday, October 21
|
7:30 am - 9:00 am
|
Breakfast
|
|
|
|
10:00 am - 10:30 am
|
Coffee Break
|
|
|
|
1:30 pm - 2:30 pm
|
Dessert Break
|
|
| |
|
|
|
|
Exhibitor Move Out
|
|
|
|
|
Wednesday, October 21
|
2:30 pm – 6:00 pm
|
|
|
*Please note these hours are subject to change.
Click here to view the general Schedule of Events. The current floorplan can be viewed here.
EXHIBITOR SERVICE KIT
The Exhibitor Service Kit will be sent out in August by Alliance Expositions, when you can begin placing orders for your booth. As the I.C.E. Exchange will be held at the Rhode Island Convention Center, the exhibit hall will be carpeted so you will not be required to provide flooring for your booth. You will have the option to order additional carpeting and flooring through the kit. Shipping information and order deadlines will also be included in the kit.
EXHIBITOR HARVESTER AND MOBILE APP
I.C.E. will be utilizing the Exhibitor Harvester and Mobile App by Cadmium. The Exhibitor Harvester is a portal where you can update company information, add team members, and upload files such as your logo and brochure (virtual bag insert). Contact meetings@credentialingexcellence.org if you need access or to add additional staff.
I.C.E. MEMBERSHIP REFERRAL PROGRAM
I.C.E. recognizes Sustaining and Affiliate members who refer new members (any category). This is a terrific way to support the membership growth of I.C.E. while earning beneficial points to use.
For each referral who joins I.C.E., the Sustaining/Affiliate member will earn points to be used in the booth selection process for the following year’s I.C.E. Exchange (those recruited in 2026 will earn points for 2026 booth selection). Points will be tabulated and reported out by I.C.E. staff by the deadline of February 20, 2026. Please contact the I.C.E. team with questions info@credentialingexcellence.org.
You can find more information regarding the referral program here.
QUESTIONS?
Should you have any questions, please do not hesitate to reach out to meetings@credentialingexcellence.org.
Our team is look forward to working with you and welcoming you to Providence in October.